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Receipt & Issue Section (R&I)

RECEIPT OF DAK

1. During office hours, the entire dak of the department including that addressed to Ministers/Officers by name will be received in the Central Registry(CR). Immediate/important dak addressed to Ministers/Officers by name is sent through special messenger directly, it will be received by them or their personal staff.

2. Outside the office hours, dak will be received by the addressee himself at his residence if marked ‘’Immediate’’ and addressed by name. In all other cases, dak will be received, outside office hours by the Night Duty Clerk of the Department concerned.

Acknowledgement of dak –

The receipt of dak, in person, will be acknowledged by the recipient signing his name in full and in ink with date and designation. In e-office acknowledgement will be self generated.

Registration of dak –

(i) (i) All covers, except those addressed to Ministers/Officers by name or those bearing a security grading, will be opened by the Central Registry (CR).

(ii) All opened dak as well as the covers of unopened, classified dak, will be date stamped in a format suitable to the Ministry/Department concerned with details including name of the Ministry/Department, Date of Receipt, C.R. Number, Section Diary Number.

(iii) The physical dak would be received by various functionaries (e.g. C.R. Unit or the personal staff of the officer concerned). It shall be the responsibility of the functionary who first receives the physical dak, to diarize it.

(iv) All receipt will be diarized on e-office of this Department

Distribution of dak

The receipts may be forwarded to the officer/section concerned. In case of ambiguity, the correspondence may be forwarded as per the instructions of the appropriate authority.